The full product

Everything your firm needs.
Nothing it doesn't.

Archivault replaces WhatsApp threads, lost approvals, and budget surprises with one structured system your clients actually enjoy using.

8
Core features
0
WhatsApp approvals
100%
Actions logged
1
Place for everything
01
Client Portal

One place your client checks. No calls. No guessing.

Every client gets a dedicated portal from day one. They see everything they need - nothing they don't. No app to download, no training required. Just a link.

Pending approval count shown immediately on login
Total budget, approved spend and remaining balance visible
Project inventory: room count, design count, material count
Full list of all rooms defined for the project
Design Approvals tab with full-screen image lightbox
Inline PDF preview for drawing files
Material approvals with cost impact shown per item
One-click Approve or Request Revision on every item
Revision request requires a written note - no ambiguity
Client invited by email, auto-assigned to project on signup
02
Approval Tracking

Every decision logged. Nothing ever disputed.

The single most expensive problem in architecture and interior design is the disputed approval. Archivault eliminates it entirely - every approval is timestamped, attributed to a named user, and permanently on record.

Approve any material or design inline with a single click
Every approval records the user and exact timestamp
Revision requests require a written explanation from client
Resubmit revised items for client re-review in one click
Full approval history viewable on every item
Design versions auto-supersede prior pending versions
Full version history available via history sheet
Client revision feedback visible per version
"Who approved it, when, and any notes attached." - always answerable.
03
Material Management

Every material decision tracked from selection to approval.

Interior design projects involve hundreds of material decisions. Archivault tracks every one - with images, costs, vendor details, approval status, and full history. No more "final kya decide hua tha?"

Add material with name, category, brand, vendor and cost
Attach reference image at creation or any point later
Vendor field renders as clickable link when URL entered
Search by name, brand, category or vendor
Filter by status: Pending / Approved / Revision Requested / Rejected
Client can upload or change material images from portal
Export full material schedule as print-ready PDF
PDF organised by room - hand directly to client or contractor
04
Budget Dashboard

Live spend tracking. No surprises at project end.

Budget surprises are the fastest way to destroy a client relationship. Archivault gives clients real-time visibility into their budget from day one - so the invoice is never a shock.

Total Budget, Approved Spend, Remaining Budget cards
Per-room budget breakdown with spend progress bars
Colour-coded alerts at 75% and 90% spend thresholds
Material costs flow automatically into budget tracking
Live breakdown visible from day one of project
Client sees budget summary in their portal dashboard
05
Design Version Control

Every revision tracked. Old versions auto-superseded.

Design projects generate multiple iterations of every drawing. Archivault keeps the full history while always surfacing the current version - so nobody ever works from an outdated file.

Upload design files: images or PDFs, to project or room
Version stacking: new upload sits on top of existing design
Prior pending versions auto-marked Superseded on new upload
Full version history via the history sheet
Full-screen lightbox for image designs
Inline iframe preview for PDF drawings
Client revision feedback viewable per specific version
06
Projects & Rooms

Organised by project. Broken down by room.

Every project has its own workspace. Every room within the project groups its own materials and designs. One source of truth from first brief to final handover.

Create project with name, total budget and client
Card grid view with status badges and budget at a glance
Search projects by name or client reference
Status: Active / On Hold / Completed
Phase flow: Design > Procurement > Execution > Complete
Set timeline: start date, target date, current phase
Create rooms within projects: Kitchen, Master Suite, Exterior etc
Activity log: last 15 actions with user and timestamp
Inline project notes editor
Dashboard: pending items sorted by urgency, budget health sidebar
07
Site Execution Log

Photo logs and progress tracking, day one to handover.

Clients paying for a project want to feel included in it. Site logs with photos mean the client sees progress the same day it happens - instead of finding out at their next site visit.

Log site progress with photos directly from site
Client sees updates in their portal same day
Full execution log from day one to handover
Issue tracking built into the log
Clients feel included in their own project throughout
Permanent record of all site activity
08
Security & Audit Trail

100% of actions logged. Enterprise-grade under the hood.

Every action on the platform is attributed to a named user with an exact timestamp. Nothing is ever lost, forgotten, or disputed. Security is enforced at the database level - no configuration required.

Multi-tenant: all data org-scoped at database level via Postgres RLS
Admins see all projects; clients only see their assigned project
Every action writes to activity log with user and timestamp
Last 15 actions surfaced on every project overview
Design files in org-scoped Supabase storage buckets
All file access controlled by user role, enforced server-side
Clerk authentication with signed JWT in every request
Client email invitation flow with auto-project assignment
100% of actions logged. 0 WhatsApp approvals. 1 place for everything.

See every feature in action.

Book a 20-minute demo and we'll walk through the full product - no slides, just the real thing.

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