Step 1 of 6 Exit setup
Studio Profile

Let's set up your
Archivault studio account.

This takes about 3 minutes. We'll understand how your studio works, what you need on day one, and what you'd like customised. No technical knowledge needed.

2What best describes your role?
3How many people are on your team (including yourself)?
4How many projects are you typically running at the same time?
5Project types you handle (select all that apply)
How You Work Today

Tell us about your current setup.

So we can configure Archivault to match how you already work - and fix what's not working.

7How are you currently managing client communication? (select all that apply)
8What is your biggest pain point with your current setup? (select all that apply)
9How do your clients currently approve materials and designs?
10Do you currently give clients a formal project handover or sign-off document?
White Labelling

Make it look like yours.

Archivault can look like your own branded product - your logo, your name, your colours. Clients see your brand, not ours.

11Would you like Archivault white-labelled for your studio?
What's Included

Everything you get on day one.

A clear picture of what Archivault gives you out of the box - before we look at what else you might want.

✦

Core features - available today

These are included in every Archivault account at no extra setup. You can start using all of these the moment you log in.

📁
Project Management
✓
Create unlimited projects with type, budget, start date, and target date
✓
Set project status - Active, On Hold, Completed, Cancelled
✓
Room-by-room organisation with floor levels and room details
✓
Project-level notes and description
🪵
Material Tracking
✓
Add materials with name, category, brand, vendor, and estimated cost
✓
Upload reference images per material
✓
Real-time budget vs approved spend tracker
✓
Material statuses - Pending, Approved, Revision Requested, Rejected, Superseded
📐
Design & Drawing Management
✓
Upload floor plans, renders, elevations as images or PDFs (up to 20 MB)
✓
Full version history - v1, v2, v3 automatically tracked; client always sees latest
✓
Folder organisation by phase, discipline, or room
✓
Full-screen lightbox and PDF viewer in the client portal
🔗
Client Portal
✓
Dedicated read-only portal - clients can't edit anything
✓
Project dashboard with progress ring, budget bar, and action banner
✓
Design and material approvals - approve or request revision with written reason
✓
Room-by-room view of all materials and designs
💰
Budget & BOQ
✓
Total budget set per project; approved spend auto-calculated
✓
Room-by-room Bill of Quantities
✓
Budget health warnings (amber at 75%, red at 90%)
✓
Export BOQ as CSV and full material schedule as PDF
✍️
Formal Sign-off
✓
Request formal client sign-off at any project milestone
✓
Client sees full summary of approved materials and designs before signing
✓
Digital acknowledgement with name, timestamp, and architect note
✓
Downloadable sign-off PDF
👷
Trades Portal, Timeline, Mood Board & More
✓
Trades portal with separate contractor logins and task tracking
✓
Project milestones, site visits, and in-app chat
✓
Mood board for inspiration and visual brief
✓
Vendors directory, team management, and global search
Customisation Requests

Tell us what else you need.

These go beyond the standard product. Select what's valuable to you and we'll scope it for your studio within 1 business day.

Client-facing add-ons
Drawing & Design add-ons
Material & Procurement add-ons
Financial add-ons
Team & Workflow add-ons
Integrations
13Anything else you'd like to see in Archivault?
14What matters most to you right now? Drag to rank - most important at the top
1
Getting clients to approve materials faster
⠿
2
Eliminating "which version is this?" confusion on drawings
⠿
3
Having a real-time budget tracker clients can see
⠿
4
Creating a more professional client experience
⠿
5
Reducing back-and-forth on WhatsApp / email
⠿
Go-live & Onboarding Call

Almost there.

Two quick questions and we're done.

15When do you want to go live with your first project on Archivault?
16Would you like an onboarding call with someone from the Archivault team?
✓

You're all set.

Your studio profile is saved and your customisation requests are with us. Here's what happens next.

1

Your account is ready

Log in at archivault.in and create your first project. Your studio profile has been saved.

2

We'll review your customisation requests

Our team will look at what you've selected and reach out within 1 business day with scope, timeline, and pricing for any custom additions.

3

White labelling setup

If you opted for white labelling, we'll reach out to collect your logo, colour codes, and domain details and get it live within 3-5 working days.

4

Your onboarding call (if requested)

Check your email - a calendar invite is on its way.

🚀 Create your first project 👤 Invite your first client 📖 Read the documentation